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Bylaws of the Library Board of Trustees

read4thefunofit — Wed, 13 May 2009 13:02:26 CDT

240.1: Name The governing body is called the Board of Trustees of the Aaron Cutler Memorial Library (hereinafter referred to as the Board).

240.2: Membership
A: The Board is composed of five legal residents of the Town of Litchfield elected by ballot at the Annual Meeting to staggered three-year terms in accordance with R.S.A. 202-A:6. Membership may be changed to any odd number of members by vote of the Annual Meeting, in accordance with R.S.A. 669:16 and 669:75.

B: Up to three alternate members may be appointed by the Litchfield Board of Selectmen to serve one-year terms in accordance with R.S.A. 202-A:10. An alternate member may only vote in the absence of a full member, but should attend all meetings in order to make informed votes when needed. Alternates may participate in all public and non-public discussions. An alternate member may not participate in non-public sessions except when acting in the stead of an absent full member. The Board should recommend candidates for such positions. (Amended June 9, 2008)

C: A vacancy created by the permanent absence of any member (whether a full member or an alternate member) is filled by appointment of the Litchfield Board of Selectmen to a term lasting until the Town’s next Annual Meeting, per R.S.A. 202-A: 10. The Board should recommend candidates for such positions.

D: If an appointment results from the death, resignation, incapacity, or disqualification of a duly-elected full member, the unexpired portion of the full-member’s term is filled by vote at the Town’s next Annual Meeting. The trustee occupying the appointed position may seek election to this term.

240.3: Responsibilities
240.31: Board Responsibilities: By State Law, the Board has the entire custody and management of the public library and all the property of the Town relating thereto,…except trust funds held by the Town, per R.S.A. 202-A6.

1: The Board establishes and periodically reviews policies and/or bylaws; a simple majority vote is required to establish or to revise policies and/or bylaws.

2: The Board elects a slate of officers; has the sole responsibility for hiring and firing employees; and secures sufficient funds to provide and maintain adequate library service. The Board annually conducts a performance review of the library director.

3: The Board must know and act in compliance with all applicable State and Federal statutes applying to libraries. Among these are provisions of the Americans with Disabilities Act, employment, sexual harassment, and copyright laws.

4: The Board maintains oversight of library-related projects undertaken by volunteers, such as Friends of Aaron Cutler Memorial Library and the Litchfield Garden Club.

240.32: Trustee Responsibilities:

1: Trustees are expected to attend all Board meetings. If a member cannot attend a regularly-scheduled meeting, he/she should notify the chairman or another member of the Board. Three consecutive absences will be considered a resignation. Until a vacancy so created has been filled by appointment of the Board of Selectmen, the quorum needed to conduct business will be two members, unless an alternate member is available to serve. When there is a full complement of five members in office, or when an alternate is qualified to fill a vacancy created by a member’s resignation or disqualification, a quorum will be three members.

2: Trustees should review materials provided to them before the meeting, and arrive prepared to take action on such materials, as appropriate.

3: Excepting the chairman, trustees should not speak on behalf of the Board unless authorized to do so in specific instances.

4: Trustees may vote in open meeting to accept monetary and other donations, following the directives of R.S.A. 202A:4-C, III. Any such money not spent the year it is received must be carried over and included in the following year’s budget before it can be expended. This provision does not apply to funds raised and appropriated in the regular budget, which under normal circumstances must be expended during the year for which they have been raised and appropriated, or forfeited to the Town.

5: If a trustee responsible for presenting a report is unable to attend a meeting, he or she should make every reasonable attempt to forward the report to the chairman for inclusion in the trustees’ meeting packets.

240.4: Oath of Office Upon being duly elected or appointed to the Board, every trustee will take the Oath of Office, as prescribed by R.S.A. 42:2. No trustee may vote or assume any other legal responsibility for the position until he or she has been duly sworn into office. The oath is generally administered by the Town Clerk.

240.5: Meetings The Board will meet in regular session on the second Monday of each month at 7:00 p.m. Additional meetings may be held as needed. As required under NH R.S.A. 91-A:2 II, notice of the meetings will be posted in two or more public places, or printed in a newspaper of general circulation, at least 24 hours prior to the meeting (excluding Sundays and legal holidays). Emergency meetings may be called without such notice, but every attempt will be made to inform the public that an emergency meeting will be held. Minutes of such meetings will clearly reflect the need for said emergency session. (Amended June 9, 2008)

240.6: Officers
The officers are: chairman, vice-chairman/treasurer, and secretary. They are elected annually at the regularly-scheduled April meeting of the Board.

Any officer vacancy that occurs during the year will be filled by vote of the Board at its next regularly-scheduled or special meeting.

240.61: The chairman presides at all meetings of the Board; calls special meetings as required; appoints all committees except those made by vote of the Board; and initials all bills and/or invoices paid by the vice-chairman/treasurer. The chairman sends each member of the Board an advance copy of the meeting agenda and other material relevant to an upcoming meeting.

The chairman, except in the case of an emergency, posts or causes to be posted in two public places the time and place of each meeting, including a non-public meeting.

The chairman, or designee, serves as the second signatory on Library Trustee held bank accounts.

The chairman is always authorized to speak on behalf of the Board. (Other members may be so authorized, as appropriate.) He or she should review and approve all correspondence before it is sent in the name of the Board.

The chairman prepares a report for inclusion in the Town of Litchfield Annual Reports.

The chairman may propose motions, provide a second to motions made by other members, and vote on any motion.

(Amended June 9, 2008)

240.62: The vice-chairman/treasurer presides at meetings in the absence of the chairman. If not already done by the chairman, the vice-chairman/treasurer will, if at all possible, send an advance copy of the meeting agenda and other relevant materials to the other trustees in advance of an upcoming meeting over which he or she must preside.

The vice-chairman/treasurer will not appoint committees.

The vice-chairman/treasurer is responsible for all funds with which the library is endowed, but not for monies appropriated by the Town of Litchfield. The vice-chairman/treasurer maintains records in good order and submits financial reports to the Board at its monthly meetings.

The vice chairman/treasurer is responsible for ensuring the income on town held Library Trust Funds is paid over the the Library Board of Trustees in a timely manner.

The vice chairman/treasurer is responsible for keeping a record of the expiration dates of library designated impact fees, and the expenditure of these fees.

The vice chairman/treasurer is responsible for preparing a financial report for inclusion in the Town of Litchfield Annual Reports. (Amended June 9, 2008)

240.63: The secretary keeps a true and accurate record of all meetings of the Board, sees that all approved minutes, accompanying reports, and other documents are on permanent file at the library, and that minutes marked as draft copies are sent to all members of the Board. The secretary also sees that open-session minutes are available at the library for review by the public not more than (5) business days after the public meeting; draft copies should be replaced by approved minutes after the vote. The secretary may authorize the library director to post the minutes.

Note: According to RSA 91-A:2,II, a business day means the hours of 8 am to 5 pm on Monday through Friday, excluding national and state holidays.

The secretary sends approved minutes and their accompanying reports to the library's liaison to the Board of Selectmen.

The secretary maintains the library’s permanent file of trustee records, and the record of electronic communications.

The secretary conducts routine Board correspondence, except in the case of a specific assignment to another board member or the library director. All correspondence is reviewed by the Board chairman and cc’d to the library director before it is sent.

In the absence of the Chairman, the secretary initials bills for payment from all funds with which the library is endowed.

(Amended November 12, 2007; June 9, 2008)

240.7: Committees Committees may be of two kinds: standing and ad hoc, both of which have advisory powers only. Committees may be charged with the authority to act in specific instances, by vote of the Board. The chairman appoints members to committees of both types. No committee consists of more than two Board members, one of whom is chairman. Whenever a committee has business pending before it, its chairman prepares written monthly status reports for the Board’s meeting agenda. Appointment to membership on a standing committee remains in force until the following April. Appointments are made and/or renewed concurrently with the election of the new year’s officers. Appointment to an ad hoc committee remains in effect until the committee’s task has been completed. (Amended May 11, 2009)

240.71: Standing Committees:

1: Building/Maintenance: This committee has the responsibility of overseeing the physical plant, and of making recommendations for its upkeep, repair, and improvement. Its members assist in the writing of specifications and bids for any necessary work on the building and/or its grounds, and track the work’s progress. The library director may be assigned to assist in overseeing the work.

2: Personnel/Salary: This committee is responsible for interacting with, and advocating for, library staff. Its members will not usurp and/or undermine the authority of the library director, who is charged with overseeing staff, handling discipline and suspensions, and making reports to the Board in regards to staff. The committee, in close cooperation with the library director, makes recommendations to the Board in regards to working conditions, salary adjustments, and staff hours. Any perceived need to adjust staff salaries and/or working hours beyond current budgetary constraints is conveyed to the ad hoc Finance/Budget committee, should one exist, so its members may prepare proposed budgetary adjustments for the Board’s consideration. (Amended June 9, 2008)

3: Impact Fees: This committee is charged with tracking the amount and status of impact fees available for the library’s use and will, along with the library director, make recommendations for the appropriate use of such funds. It is the responsibility of this committee to notify the Board well in advance of any such fund’s expiration.

4: Bylaws: This committee periodically reviews the bylaws under which the Board of Trustees operates, and recommends changes as needed. At a minimum, the committee makes a formal report at the trustees’ March meeting. It is the responsibility of this committee to keep abreast of State Law as it pertains to the governance of libraries and their governing boards. The chairman of the Bylaws Committee shall see that the NH State Library is provided with a copy of the most up-to-date Board of Trustee Bylaws, as directed in the Trustee Manual printed by the NH Library Trustee Association. (Amended June 9, 2008)

240.72: Ad Hoc Committees: The chairman appoints committees of one or two members for such specific purposes as the business of the board may require. Each committee issues reports to every meeting of the Board, and proposes written motions as appropriate for the Board’s consideration. Upon completion of its mission, each ad hoc committee makes a final written report to the board, and disbands.

240.8: Electronic Communications Electronic correspondence will be conducted in accordance with the provisions of R.S.A. 91-A (Right to Know Law). Written and/or electronic correspondence sent to a quorum of trustees; correspondence reaching a quorum of trustees through forwarding among trustees; and any other library-related correspondence shared among a quorum of trustees will be copied by the secretary and maintained as an official record. It will be limited to the transmittal of agenda items pertinent to an upcoming meeting; the scheduling of a special meeting; transmittal of time-sensitive material (such as workshop dates) that must be dealt with prior to a meeting; and minutes of a previous meeting. Minutes of a closed session will not be maintained in a publicly-accessible file, but a notation will be placed in the publicly-accessible file that such electronic transmittal was sent. At the next official meeting of the trustees, members will take the appropriate action by roll call vote to either place the minutes of the closed session in the publicly-accessible file, or to seal it in the closed file with other privileged documents. (Amended June 11, 2007)

240.9: Revision of Bylaws These bylaws are marked according to the date of adoption, and supersede any pre-existing version. They will not expire unless rescinded at a properly posted meeting of the Board, by vote of a majority, and only if replaced with a new set of bylaws. They may be revised at any properly posted meeting of the Board, by vote of a majority, providing any proposed amendment has been placed upon the agenda for review by all trustees prior to the meeting. Revision dates shall be noted within the text. If any provision of these bylaws is in conflict with NH State Law, said provision will be null and void. Said provision will be revised at the earlies opportunity, in such a way as to become compliant with the NH State Law. (Amended June 9, 2008)

Effective date: October 16, 2006
Amended: June 11, 2007; June 9, 2008

330 Internet Use

read4thefunofit — Tue, 28 Oct 2008 13:46:46 CDT

330.1 Internet Use Policy.

The Aaron Cutler Memorial Library provides Internet access to all patrons to enhance their information and learning opportunities. The information on the Internet includes much that is personally, professionally and culturally enriching to individuals of all ages. On the other hand, as an unregulated medium, the Internet also provides access to information that may be factually incorrect or incomplete, offensive, disturbing, and/or illegal. The library does not filter, monitor or censor access to material on the Internet and therefore has no control over the information accessed through its use, and as such, it is the patron’s responsibility, not the library’s, to evaluate the validity of the information found. To this end, parents or guardians of minor children under the age of 18 must remain with their child while he/she uses the Internet. Children age 8 – 18 may use the Internet unaccompanied by a parent or guardian if they have a signed permission agreement on file. Patrons must read all Internet use guidelines before using the Internet. Use of the Internet signifies the patron’s acceptance of these guidelines and any violation may result in the suspension or revocation of Internet privileges.

Policy Adopted by Board of Trustees 04-12-04 Revised 09-08-08

330.2 Internet Use Guidelines.

330.21 Internet Sign-Up.

· Internet availability begins 15 minutes after opening and ends 15 minutes before closing.
· Any patron wishing to use the Internet must sign-up for a block of time on the Internet use schedule.
· Library scheduled use or maintenance will take precedence over individual patron use.
· Access to the Internet in the Young Readers’ Room may only be used by children in grades 6 and under.
· Access to the Internet on the main floor may only be used by teens (grades 7-12) and adults.

330.22 Length of Use.

· Internet use is available on a first-come, first-served basis in 15-minute blocks of time, unless otherwise authorized by the Librarian in charge.
· Patrons are allowed to sign up for 30-minutes of use at one sitting. However, if another patron has not signed up for the next 30-minute block of time, the patron may remain for an additional 30 minutes.
· To provide free and equal access to the Internet, the maximum number of 30-minute time blocks available per patron is two per day, unless otherwise authorized by the Librarian in charge.

330.23 Use by Minors.

· Parents or guardians are solely responsible for monitoring and/or restricting the materials their minor children access on the Internet.
· Parents or guardians are responsible for any damage to equipment their minor children may incur.
· Parents or guardians may give their minor children (age 8 – 18) permission to use the Internet without parental supervision by signing a permission agreement in the presence of library staff.

330.24 Courtesy.

· No more than two patrons may work together seated at a station, with the exceptions of a parent working with children, or an instructor working with students.
· Patrons will not attempt to read material being viewed by others who are using the Internet, nor will they disrupt or interfere with another user’s service or equipment.
· Patrons will promptly pay any printing fees incurred and will not incur any unauthorized costs for the library through their Internet use.
· The library is a family setting and as a courtesy to others, patrons should take care not to view Internet sites of a mature nature as others may inadvertently view this information. To this end, the Library reserves the right to ask a patron to close such sites.

330.25 Confidentiality.

· The Library reserves the right to monitor and/or report activities as needed to maintain security and usability of the Internet workstations and the systems to which they are connected.
· Patrons are advised that all electronic transactions and files could become public, and to use caution when sending any personal information such as name, address, telephone number, credit card numbers, etc. over the Internet.

330.26 Filtering.

· The library supports the principle of open access to information and ideas, regardless of the medium in which they exist. · Because Internet filters are imperfect—often blocking access to valuable, acceptable information, and allowing access to inappropriate information—they are not used by the library.
· The library also affirms the right and responsibility of parents to determine and monitor their children’s use of all library materials and resources, including the Internet. Internet filters simply offer parents and guardians a false sense of security.
· The library endorses the New Hampshire Library Association’s Statement on Use of Library Filters, the American Library Association’s Code of Ethics, Freedom to Read Statement, the Library Bill of Rights, and Access to Electronic Information, Services and Networks.

330.27 Staff Assistance.

· Library Staff is able to offer search suggestions and answer a few simple questions, but cannot provide in-depth instruction on Internet or personal computer usage.
· Library staff is prohibited from assisting patrons with any interactions on websites requiring any personal information.

330.28 Acceptable Use.

· Patrons will use the Internet in a responsible and ethical manner for educational, informational and recreational purposes only. · Patrons may use the Internet for the receipt and transmission of e-mail, provided they use a free e-mail service that will establish and maintain an account for them.
· Patrons may download files from the Internet to a CD only. Any files downloaded to the hard drive will be automatically deleted each day.
· The library is not responsible for any damage, real or perceived, to the patron’s documents or personal equipment.

330.29 Unacceptable and Unlawful Use.

Patrons are prohibited from:
· Damaging the library’s computer equipment, programs, or parameters, or making unauthorized changes to the setup or configuration of the software and hardware.
· Downloading any files to the hard drive of any library computer.
· Downloading, installing, setting-up, running or executing any program or software, to the hard drive of any library computer, not authorized by the library.
· Making unauthorized copies of copyright protected material, or from violating any licensing agreements. · Printing offensive or inappropriate material.
· Making any purchases, or incurring any fees or charges, on behalf of the Library. All purchases or fees are the sole responsibility of the patron and must be made using the patron’s credit card.
· Creating and/or transmitting computer viruses over the Internet.
· Transmitting Spam e-mail.
· Transmitting any electronic communication which attempts to hide or misrepresent their identity.
· Engaging in any Internet activity which is deliberately and maliciously offensive, harassing, libelous or slanderous.
· Accessing or transmitting child pornography, or any material that is obscene or “harmful to minors.” Such activities may be a violation of local, state, and/or federal laws and can lead to prosecution.
· Accessing private files located on the internal library network.
· Modifying or gaining access to files, passwords, or data belonging to others.
· Seeking unauthorized access to any computer system, or damaging or altering software components of any network or database. · Any suspected use of the Internet for unlawful activities will be reported to the proper authorities.

330.30 Suspension of Internet Privileges

· The library reserves the right to suspend or terminate a patron’s Internet privileges for violating the Internet Use Policy and Guidelines. Final decision regarding appropriate use rests with the Library Director and the Board of Trustees.
· Violations
· 1st violation results in a one week suspension.
· 2nd violation results in a one month suspension.
· 3rd violation results in permanent termination of privileges.

Guidelines Effective 04-12-04 Revised 09-08-08

315 Circulation

read4thefunofit — Tue, 01 Apr 2008 21:15:20 CDT

315.1 Circulation Policy.

The Aaron Cutler Memorial Library loans materials to registered patrons in good standing, and maintains records on all materials loaned. Circulating materials are loaned for a variety of time periods, with varying limits and renewals, based on type of item and current demand. Non-circulating materials are available for in-house use only. Patrons who do not return items on time will be assessed a fine based on the number of days overdue, receiving notification from the library within approximately seven days. Borrowing privileges are suspended until all overdue items are returned, fines and fees are paid, and/or reimbursement is received on final bills. Information regarding unreturned, lost or damaged materials may be turned over to the Litchfield Police Department for prosecution under to New Hampshire RSA 202-A:25 Detaining Books.

Policy Adopted by the Library Board of Trustees Effective 1-1-05 Revised 2-11-08

315.2 Circulation Guidelines.

315.21 Borrower’s Cards.

315.21.1 Applying for a Borrower’s Card.
The following persons are eligible to apply for a borrower’s card: ·

Residents of Litchfield
Teachers employed by the Litchfield Public Schools
Library staff
NHAIS member libraries for the purpose of Interlibrary Loan
Other non-residents who pay an annual fee of $20.00.

Application. Patrons must fill out an application for a borrower’s card. The application must contain wording that states the patron agrees to be responsible for all items borrowed on the library card issued in their name, including items borrowed by others with or without consent, unless the card has been reported lost; to pay fines and fees for material returned to the library after their due date, and reimburse the library for materials that are lost, damaged or stolen; to comply with all library rules and policies, both present and future, and to give prompt notice of change of address or loss of their library card. The application must be signed by the patron in the presence of library staff. Applications will be given to persons for completion at home when a minor’s parent or guardian is unable to come to the library, a person is unable to visit the library due to a disability, or as part of a card registration campaign. Upon receipt of the completed application, a card will be mailed to the individual as a way of verifying current address, or will be given to the person with proper identification.

Identification. Patrons 18 years and older must show identification containing their name and current address. Preferred forms of identification include a photograph, such as driver’s license, student ID, or other official identification. If a preferred form is not available, the following items may be accepted: a current non-personal piece of mail, a copy of a renter’s lease agreement, a rent receipt with current address and date, a bank check with current address.

Treatment of Minors. The parent or guardian of a child under the age of 18 will be made aware of the New Hampshire law concerning the confidentiality of library records, NH RSA 201-D:11, as well as the library’s policy on free access for minors, before a borrower’s card is issued to the minor. Applicants under the age of 18 must have a parent or guardian give their consent on the minor’s application, accepting full responsibility for all items borrowed on the minor’s card, before a borrower’s card can be issued. If the parent or guardian does not hold a current borrower’s card, he/she must provide identification as described above.

315.21.2 Renewing a Borrower’s Card.
Resident library cards expire after two years. Teacher and Non-Resident cards expire after one year. Patrons will be asked to renew their borrower’s card upon their next visit following the expiration. Patrons must provide identification, as described above in 315.21, and clear all outstanding fines, fees, and bills before renewing their card.

315.21.3 Lost or Forgotten Borrower’s Cards.
Lost borrower’s cards should be reported to the library as soon as possible, as patrons are responsible for all materials borrowed on their card. Patrons are expected to bring their library card with them if they intend to borrow items or use other services. Patrons who forget their borrower’s card may be asked to provide alternate identification before borrowing materials or using other services. An individual who repeatedly ignores this expectation may be denied the privilege of borrowing materials until their card is presented.

315.22 Loan of Materials.

315.22.1 Loan Periods.
Materials are loaned for a variety of time periods, with varying limits and renewals, based on type of item and current demand as shown in the table below:

Material Type	Loan Period	Limit	Renewals
Activity Passes	3 days	na	0
Audio Books	3 weeks	50	2
Books, Board Books	3 weeks	50	2
CD-ROMs	3 weeks	50	2
Interlibrary Loans	Determined by lending library.	50	0
Kits in hanging bags	3 weeks	50	2
Music CDs	3 weeks	50	2
Non-current magazines	3 weeks	50	2
Videos and DVDs	1 week	5 total, 2 DVDs	1
“New” videos and DVDs	1 week	1 total	1
Other “New” Items	3 weeks	2	2
Materials temporarily in great demand	Determined by Library Director.	To be determined	0
Materials for school assignments	Determined by Library Director.	2	0

315.22.2 Renewing Materials.
Items may be renewed according to the above renewal schedule, provided another patron has not placed them on reserve. Before the due date, renewals may be made in person or by telephone. After the due date: · Patrons may renew overdue items at the library after paying all fines and fees associated with their account. · Patrons may renew overdue items by telephone, and must pay all fines and fees associated with their account upon their next visit to the library.

315.22.3 Reserving Materials.
Patrons may place a reserve on any circulating material in the collection, and will be notified by telephone or e-mail when the material is available. This material will be returned to the shelf if not picked up within one week of notification.

315.23 Fines on Overdue Material.

After a one day grace period, there is a fine charged for each day the library is open on each overdue material as described in the table below:

Item	Fine	Maximum Fine per Item
Videos, DVDs, Activity Passes	$1.00 per day	$5.00 or replacement cost, whichever is less

All other materials	.10 per day	$5.00 or replacement cost, whichever is less

Waiving of Fines. The Library Director, or designee, may waive a patron’s fines in extraordinary circumstances.

315.24 Notification and Billing for Overdue Material.

All overdue notification is made to the cardholder, regardless of age, in accordance with RSA 201-D:11 “Library User Records; Confidentiality.”

315.24.1 Courtesy Call or Email.
A courtesy call is made, or an email is sent, regarding overdue material(s) as described below:

Material Type	Overdue
Video/DVD/activity pass	approx. 1 day
All other materials	approx. 1 week

315.24.2 First Notice Letter or Email.
A first notice letter or email is sent regarding overdue material(s) as described below:

Material Type	Overdue
Video/DVD/activity pass	approx. 1 week
All other materials	approx. 2 weeks

315.24.3 Second Notice Letter or Email.
A second notice letter or email is sent regarding overdue material(s), along with a statement pertaining to steps that may be taken under Final Notice, as described below:

Material Type	Overdue
Video/DVD/activity pass	approx. 2 weeks
All other materials	approx. 4 weeks

Exception. In the case of Interlibrary Loaned material(s), the Second Notice is eliminated, and a Final Notice is sent in its place.

315.24.4 Final Notice Letter and Bill.
A final notice cover letter and bill for the replacement cost of the material(s) is sent from the Library Director as described below:

Material Type	Overdue
Video/DVD/activity pass	approx. 4 weeks
Interlibrary loan material	approx. 4 weeks
All other materials	approx. 8 weeks

Note: If the replacement cost of the material(s) is $75 or more, or when the cardholder or responsible adult has multiple bills totaling $75 or more, the final notice cover letter and bill is sent certified mail/return receipt.

315.24.41 Bill for Replacement Cost. The bill includes the replacement cost of the material(s) plus a processing fee for cataloging, processing and postage as described below. A discount may be offered for payment made within two weeks from the billing date. If Amazon.com is offering the material(s) at a discount, the discount price is used to calculate the early payment price. If Amazon.com is not offering a discount, a discount of up to 10% may be offered. The processing fee must be paid whether the material(s) is returned or paid for.

Replacement Cost.

Item	Replacement Cost
Magazines	Publisher’s replacement cost or cover price when a replacement cannot be obtained.
All other materials	Publisher’s current suggested retail price.

Processing Fees.

For Bill Totaling under $75.

Item	First Item	Each Additional
All materials	$3.00	$1.00

For Bill Totaling $75 or more.

Item	First Item	Each Additional
All materials	$3.00 + postage for Certified/Return Receipt letter	$1.00

Note: Processing Fee for additional item(s) is waived if the item(s) is returned.

Waiving of Processing Fees. The Library Director, or designee, may waive a patron’s fees in extraordinary circumstances.

315.24.42 Cover Letter When Bill is Under $75.
The cover letter includes a reference to RSA 202-A:25, “Detaining books,” and notification that their unpaid account may be turned over to the Litchfield Police Department (LPD).

315.24.43 Cover Letter When Bill is Over $75.
The cover letter includes RSA 202-A:25 on its face and notification of steps that may be taken if the material(s) is not returned or paid for. RSA 202-A:25 Detaining books. “Any person who willfully detains any book, newspaper, magazine, manuscript, pamphlet, publication, recording, film, or other property belonging to or in the care of any gallery or museum of any state, public, school, college, or other institutional library, may be given written notice to return it, which shall bear upon its face a copy of this section, mailed by certified mail to such person’s last address or delivered by a person designated by the lawful custodian of such property; and if such person shall thereafter willfully and knowingly fail to return such property within 15 days after such notice, the person shall be guilty of a violation.”

Steps to be Taken. When material(s) is not returned or paid for within 30 days of the delivery of the certified letter:
1. The unpaid account will be turned over to the Litchfield Police Department(LPD).
2. The LPD makes one follow-up phone call to the patron.
3. The LPD issues a warrant for arrest if material(s) is not returned or paid for.

315.24.5 Unresolved Bills of $75 or More.
Finally, any unresolved account of $75 or more is turned over to the Litchfield Police Department (LPD) for collection or prosecution 30 days after the certified letter was received by the patron. The library will notify the LPD should payment be made to the library after the account has been turned over. Certified letters returned to the library as undeliverable will be referred to the LPD as soon as possible.

315.24.6 Minor Cardholders.
In the case of a minor cardholder, a second cover/notification letter is addressed to the responsible adult to inform him or her of the child’s final notice. Due to patron confidentiality, this letter does not contain title information. The minor patron’s cover letter and bill are placed in a separate envelope addressed to the minor, and is inserted in the notification letter to the adult responsible for the account.

315.24.7 Claims Returned.
A patron is allowed a maximum of two “claims returned” events, and a “Message” is placed on the patron’s account in the circulation system describing the situation. If a patron attempts a third “claims returned” event, the patron is billed.

315.24.8 Refunds.
Patrons are refunded for the replacement cost of any lost material(s) that was paid for and is later found only if the library has not already replaced the material(s), and the material is in useable condition. Refunds are issued by the Treasurer of the Library Board of Trustees. Service charges are not refundable.

315.25 Notification and Billing for Damaged and Lost Materials.

Patrons returning damaged items or reporting lost items receive a First Notice Bill and cover letter. The bill includes the replacement cost of the material(s), in part or in whole, plus a processing fee for cataloging, processing, and postage as described above in 315.24.41.

315.25.1 First Notice Letter and Bill.
A First Notice cover letter and bill for the replacement cost of the material(s) is sent as soon as the item(s) are reported damaged or lost.

315.25.11 Bill for Replacement Cost.
The bill includes the replacement or repair cost of the material(s) plus a service charge for processing, cataloging and postage as shown below. A discount may be offered for payment made within two weeks from the billing date. If Amazon.com is offering the material(s) at a discount, the discount price is used to calculate the early payment price. The service charge must be paid whether the material(s) is returned or paid for.

Replacement Cost.

Item	Replacement Cost
Magazines	Publisher’s replacement cost or cover price when a replacement cannot be obtained.
All other materials	Publisher’s current suggested retail price.
Single audio cassette or compact disc	Publisher’s replacement cost or $5.00 when a replacement cannot be obtained.
Cassette audio case	$0.50 per cassette
CD audio case	$0.75 per cd
Video, DVD, or CD-ROM case	$2.00
Hanging bags	$2.00
Book Jacket	$5.00
DVD, CD-ROM, compact disc or audio cover art	$5.00
DVD, CD-ROM, compact disc or audio cassette guide when integral to the material	$5.00

Note: This list is not exhaustive.

Repair Cost.

Item	Repair Cost
All materials	Actual cost of repairs plus shipping when applicable.

Processing Fees.

For Bill Totaling under $75.

Item	First Item	Each Additional
All materials	$3.00	$1.00

For Bill Totaling $75 or more.

Item	First Item	Each Additional
All materials	$3.00 + postage for Certified/Return Receipt letter	$1.00

315.25.12 Cover Letter.
The cover letter includes a reference to RSA 202-A:25, “Detaining books,” and notification that their unpaid account may be turned over to the Litchfield Police Department (LPD).

315.25.2 Final Notice Letter and Bill.
A Final Notice letter and bill are sent 30 days after the First Notice if the account has not been settled. The Final Notice letter and bill are handled the same way as 315.24.4 Final Notice above.

315.25.3 Claims Undamaged.
A patron is allowed a maximum of two “claims undamaged” events, and a “Message” is placed on the patron’s account in the circulation system describing the situation. If a patron attempts a third “claims undamaged” event, the patron is billed.

315.25.4 Refunds.
Patrons are refunded for the replacement cost of any lost material(s) that was paid for and is later found only if the library has not already replaced the material(s), and the material is in useable condition. Refunds are issued by the Treasurer of the Library Board of Trustees. Service charges are not refundable.

315.26 Unresolved Patron Accounts.

Patron accounts with unpaid fines and fees or unreturned material(s) remain open in perpetuity.

Suspension of Borrowing Privileges. Adult cardholders, age 18 or older, with outstanding fines and/or fees are denied borrowing privileges until their account is cleared. Minor cardholders, under the age of 18, with outstanding fees, along with the adult responsible for his/her card, are denied borrowing privileges until the minor’s account is cleared.

Unreturned Materials. Unreturned material(s) associated with these accounts is withdrawn from the collection after one year.

Fees Adopted by the Library Board of Trustees Effective 1-1-05, Revised 2-11-08 Guidelines Effective 1-1-05, Revised 2-11-08

General Information

read4thefunofit — Tue, 01 Apr 2008 20:00:20 CDT

(contains text from General Information brochure)

Aaron Cutler Memorial Library General Information

Finding What You Need

Upstairs Adult Collection--Teen Collection--Activity Passes--Community Information--Interlibrary Loan & Reserve Pick-Up
Entry Level Restroom
Downstairs Children’s Collection--Book Sale--Library Director’s Office

Obtaining a Library Card
Litchfield Residents Adults may register for a library card with proper identification showing name and current address. Children under age 18 must register with a parent or guardian.

Litchfield Teachers Litchfield teachers may register for a library card with proper school identification. This card must be renewed each school year.

Non-Residents Other New Hampshire residents may obtain a library card, with proper identification, for an annual fee of $20.00. Borrower’s

ResponsibilitiesThe person whose name appears on the library card is responsible for all materials checked out on that card. Adults who sign the registration card for children are responsible for materials checked out on the child’s card.

It is the borrower’s responsibility to:
§ properly care for library materials;
§ return or renew materials in a timely manner ;
§ reimburse the library for any lost or damaged materials; and
§ pay any fines/fees incurred.

Further, as children are given free access to all library materials, it is the parent or guardian’s responsibility to monitor what his/her child reads or views. The library assumes that anyone in possession of another person’s library card is authorized by that person to use the card unless it has been reported stolen or lost.

Forgotten Cards Cardholders may be asked for other identification before borrowing materials or using other services requiring a library card.

Confidentiality of Library Records Cutler Memorial Library complies with NH RSA 202 D:11 regarding the confidentiality of library records, which applies to all cardholders, adult and minor. Individual library records, including borrowed, reserved and inter-library loaned items, as well as fines and fees, are confidential and will only be revealed to the cardholder, regardless of age, or to another person with the cardholder’s consent.

Circulation Information
This library card is valid in Litchfield only.

Non-Circulating Materials include Reference material, Special Collections and current issues of magazines.

Loan Periods
§ A 3-day loan period applies to Activity Passes.
§ A 1-week loan period applies to Videos and DVDs.
§ A 3-week loan period applies to all other circulating materials.

Loan Restrictions
§ 5 video/DVDs total per cardholder
§ 2 “New” books, 1 “New” DVD, or 2 DVDs total per cardholder
§ Temporary restrictions may be placed on specific subjects during class assignments, on holiday books or other high demand items.

Return of Materials All borrowed materials may be returned to the Main Desk during regular hours or they may be left at any time in the return boxes outside the rear entrance.

Renewals Items may be renewed in person or over the phone unless they are on reserve. Items that are overdue may be renewed and the fine paid on your next visit.
§ Activity passes may not be renewed.
§ Videos, DVDs may be renewed once.
§ All other materials may be renewed up to two times.

Overdue Fees All overdue fees must be paid before borrowing additional materials.
§ Videos, DVDs and Activity Passes— $1.00 per day
§ All other materials - 10¢ per day The maximum overdue fee for any one item is $5.00 or the replacement cost, whichever is less.

Reserves
Materials in the collection may be placed on reserve. Patrons will be notified by phone or e-mail when the materials become available. Items will be held up to one week.

Inter-Library Loan (ILL) Materials not found in the library’s collection may be obtained from another library by filling out an Inter-Library Loan form. Patrons will be notified by phone or e-mail when the materials become available. Items will be held up to two weeks. ILL materials may be renewed at the discretion of the lending library.

Services
Copy Machine—15¢ per 8.5 x11, 20¢ per 8.5 x 14 and 30¢ per 11x 14 sheet.
Computer Printer—15¢ per b/w page and 25¢ per color page.
FAX Machine—$1.00 per out-going page; 50¢ per in-coming page; no charge for cover sheets.
Computers—A reference computer is available for patron use on the main floor. Patrons may sign up to use a computer for a maximum of 30 minutes at a time when others are waiting.
Activity Passes—A variety of passes are available at no charge, courtesy of the Friends of the Library. Call for list of current passes.
Handicap Accessible Lift—A handicap accessible lift is available to patrons with temporary or permanent disabilities who cannot use the stairs.

Young Readers’ Room The Young Readers’ Room is located on the lower level of the library. This collection serves young readers through 6th grade. Special programming and events are offered throughout the year. Inquire at the Children’s for a current schedule.Children and Safety Because the Library utilizes multiple levels with multiple exits, children under age 10 may not be left alone and must be attended by responsible caregiver age 14 or older while on the library premises. Further, children under age 5 must be within visual and physical contact of a responsible caregiver at all times. Library Staff are not authorized to supervise children outside of a program/event and may not take children to the restroom.

Stay Informed with READ 4 The Fun Of It @ cutlerlibrary.blogspot.com
READ 4 the Fun of It contains information about the library, its events, and new materials. From this site you can request items from another library, find magazine articles, reserve books, find useful websites, and more. Subscriptions to an email service that will alert you to new content are available.

Friends of the Library The Friends of the Library meet the 3rd Monday of each month at 7:00 p.m. in the Library, except January and July. Membership information is available at the Main Desk. Call the library to confirm meeting dates or email acml_friends@comcast.net.

Library Board of Trustees The Library Board of Trustees is elected by the townspeople and holds a public meeting the 2nd Monday of each month at 7:00p.m. in the Library. Contact the Trustees at acml_trustees@comcast.net.

Library Rules and Regulations

read4thefunofit — Sun, 24 Feb 2008 16:14:38 CST

Patrons must engage in activities associated with the use of the Public Library while in the building.

All materials removed from the Library must be checked out on a valid library card.

All materials borrowed from the Library must be returned or renewed in a timely manner.

Each patron is responsible for any fines, fees or other charges due in accordance with the Library’s policy. Failure to pay these charges will result in the suspension of borrowing privileges.

Patrons may not misuse or damage Library property.

Patrons will respect the rights of other patrons and Library staff and will not harass or annoy others.

Children under the age of 10 must be accompanied by a responsible caregiver age 14 or older.

Children under the age of 5 must be within visual and physical contact of a responsible caregiver age 14 or older at all times.

Children under the age of 8 must be seated next to a responsible caregiver age 14 or older while using a Library computer.

Patrons may not consume food or beverages in the Library.

Patrons may use cell phones only on the Entry Level of the Library. Cell phones should be set to vibrate while in the building.

Patrons may not smoke or use tobacco products in the Library.

Patrons may not engage in the use of alcohol, narcotics or illegal activity while in the Library building or on Library property.

Patrons must wear shirt and shoes in the Library.

Patrons may not wear cleats, rollerblades, or any other non-traditional footwear in the Library.

Animals are not allowed in the Library, except for guide dogs for the handicapped.

Since the Library is not designed to serve as a public shelter or lounge, sleeping, lingering aimlessly and misuse of rest rooms such as to bather, shave or wash clothes is not allowed.

February 24, 2008

Custodian

read4thefunofit — Sun, 26 Aug 2007 17:25:32 CDT

Aaron Cutler Memorial Library

Job Description
Position Title: Custodian
Salary Grade: 5
Reports To: Library Director

Job Summary:
The Custodian performs routine building and grounds housekeeping duties. Housekeeping is to provided two days per week with, at minimum, a spot-check performed on the bathroom, entry and floors mid-week. These duties are performed while the library is closed on a schedule of the custodian’s choosing. The Custodian is under the direct supervision of the Library Director.

Job Duties:
An extensive list of duties follows. This list is not exhaustive.

Furnishings and Woodwork
Weekly

Dust and/or polish all open spaces, including tops of bookcases.
Dust DVD/CD-ROM rack.
Dust book carts.
Dust electric baseboard heaters.
Disinfect door knobs/handles.

Monthly
Dust desk shelves.
Dust baseboards.
Dust picture frames.
Clean book carts.

Semi-annually
Dust picture rail.
Dust window casings.
Clean out magazine holders.

Floors
Semi-weekly
Vacuum carpet and area rugs.
Sweep vinyl flooring and tile.

Weekly
Clean vinyl flooring and tile.

Other
Spot clean carpet as needed.

Windows
Weekly
Dust windowsills and frames.

Semi-annually
Wash windows.

Seasonally
Install storm or screen in front door.
Exchange screens/storms on designated windows.
Clean/dust area between window and storm/screens.

Bathroom
Weekly
Clean sink, toilet, mirror, changing table, and paper towel dispenser.
Clean and disinfect light switch and door handle.
Replenish toilet paper, paper towels and changing table pads.

Other
Empty and disinfect diaper pail as needed.

Equipment
Weekly
Dust and disinfect computers, FAX, telephones, intercoms, alarm panel and copy machine.
Dust tops of fire alarm units.

Semi-annually
Dust emergency lights.

Other as needed
Clean fingerprints and smudges.
Clean refrigerator and microwave.

Handicapped Lift
Weekly
Sweep floor.
Disinfect control panel.

Other as needed
Remove and clean floor mat.
Clean cab walls.

Lighting/Ceiling Fans
Annually
Remove and clean light fixture covers, excluding first floor globes.

Other as needed
Change light bulbs, excluding first floor globes and second story fluorescents in entry.
Dust ceiling fan blades.

Trash Removal
Weekly
Empty wastebaskets.
Take trash to dumpster.

Other as needed
Clean wastebaskets.

Furnace
Quarterly
Change furnace filters.

Attic
Quarterly
Sweep stairs.

Porch
As needed
Sweep; weekly during summer reading program.

Book Returns
As needed
Wipe off.
Remove carts and sweep.

Community Announcement Board
As needed
Clean plexi doors.

Grounds
As needed
Remove trash and fallen branches.
Sweep children’s room egress.
Drain and bring in hose before first freeze.

Other
Empty dehumidifiers as needed in season.
Report supply needs to Director.
Notify Director of anything unusual or of any needed repairs.
Perform other housekeeping duties as assigned by supervisor.

Recommended Minimum Qualifications:

Education
High school diploma or equivalent.

Experience
Previous housekeeping or custodial experience is preferred.

Physical Requirements
Able to bend, squat, and stretch as necessary.
Able to lift, push or carry items of moderate weight, (40 pounds), such as book carts, boxes, book bags, furnishings and equipment.
Able to accommodate a 6 foot ladder.

Assistant Librarian

read4thefunofit — Sun, 26 Aug 2007 17:16:01 CDT

Aaron Cutler Memorial Library

Job Description

Position Title: Assistant Librarian
Pay Grade: 4
Reports To: Adult Services Librarian

Job Summary:
The Assistant Librarian performs circulation desk duties, assists patrons with locating information and materials, provides readers’ advisory service, prepares collection materials for circulation, performs other clerical duties, and helps maintains a neat, organized collection. Performance is subject to review through observation, reports and the results achieved.

Job Duties:

Circulation and Patron Services
Perform regular circulation desk duties, including issuing library cards, checking materials in and out, verifying patron status, and collecting payment of fines and fees.
Assist customers with location of materials or simple reference questions and refer patrons to other appropriate assistance.
Provide readers’ advisory service.
Process Interlibrary Loan receivables and returns.
Manage materials on Hold/Reserve/ILL shelf.
Record daily statistics.
Monitor level of library supplies.
Place courtesy calls to patrons with overdue material.
Operate, maintain, and assist patrons with use of copy machine, FAX, Internet and computers.
Maintain patron confidentiality.
Answer telephone and deal courteously with public.
Shelve and shelf-read materials into proper sequence.

Technical Service
Process library materials for circulation.
Repair minor damage to materials.

Collection Management
Maintain periodical collection.
Assist with collection development and maintenance.
Assist with thematic displays.

Programming
Arrange library furniture and equipment for use in library programs and restore furniture and equipment to former locations following use.

Other
Open and close library facility.
Attend staff meetings.
Participate in education and development opportunities when appropriate.
Assist in other departments when needed.
Perform other library duties as assigned by supervisor.

Recommended Minimum Qualifications:

Education
High School diploma or equivalent. Bachelor’s Degree preferred.

Experience
One year of library experience preferred.

Knowledge, Skill and Ability
General knowledge of library procedures.
General knowledge of computer and Internet use, including word-processing and spreadsheet software, e-mail, and Internet searching.
General knowledge of library automation software.
Ability to deal with public effectively.
Good organizational skills with attention to detail.
Able to work both independently and as part of a team.
Able to work a flexible schedule including evening and weekend hours.
Skill in typing and filing.

Physical Requirements
Able to bend, squat, and stretch as necessary.
Able to lift, push or carry items of moderate weight, (40 pounds), such as bookcarts, boxes, book bags, furnishings and equipment.
Able to accommodate a two-step foot stool.

Adult Services Librarian

read4thefunofit — Sun, 26 Aug 2007 17:11:59 CDT

Aaron Cutler Memorial Library

Job Description
Position Title: Adult Services Librarian
Pay Grade: 7
Reports To: Library Director

Job Summary:
The Adult Services Librarian (ASL) plans, manages, and provides services and programs to adults and teens age 12-18. Duties include collection development, adult and teen programming, technical services and circulation. The ASL supervises the library and staff in the absence of the Library Director. The work performed is subject to review through observation, reports and the results achieved.

Job Duties:

Collection Management
Read book reviews and other information sources to identify materials to enrich the collection and correct deficiencies.
Select materials for the adult and teen collections within a budget.
Weed collection according to Library policy.
Organize and maintain collection in a neat and orderly manner.
Create thematic displays of materials.
Provide minor repair of damaged materials.

Programming and Outreach
Develop and supervise adult and teen programming, such as book groups and summer reading clubs.
Prepare press releases and/or advertising for adult and teen programming.
Promote library use through contact with the public, community organizations, and local schools.
Oversee community information displays.

Circulation and Patron Service
Provide reference and reader’s advisory service to all ages.
Assist patrons with use of all print and electronic library resources.
Offer computer and Internet assistance and/or instruction.
Assist patrons with copy and FAX machines.
Perform regular circulation desk duties, including issuing library cards, checking materials in and out, verifying patron status, and collecting payment of fines and fees.
Answer telephone and deal courteously with public.
Maintain patron confidentiality.
Shelve and shelf-read materials.

Technical Services
Assist with simple copy cataloging.
Assist with processing of library materials for circulation.

Administration
Supervise Library and staff in absence of Library Director.
Assist Library Director in developing annual budget.
Advise Library Director of supply needs.

Professional Education and Development
Participate in education and development in relevant areas of Library Science.
Join and participate in the New Hampshire Library Association and the READS section.
Keep current with changes in library systems and technology.

Other
Open and close library facility.
Attend monthly staff meetings.
Perform other Library duties as assigned by Library Director.

Recommended Minimum Qualifications:

Education
Bachelor’s degree in related field. MLS or MLS candidate preferred.

Experience
Experience working reference, adult, and/or teen services in a public or school library.
Experience supervising others.
Experience in creating and implementing programs for adults and teens.
Experience with reference databases, such as Ebsco Host or ProQuest.

Knowledge, Skill and Ability
General knowledge of library procedures.
General knowledge of computers, Internet use and library software operation, including word-processing and spreadsheet software, e-mail, and Internet searching.
Ability to multi-task.
Ability to deal with the public effectively.

Physical Requirements
Able to bend, squat, and stretch as necessary.
Able to use a two-step foot stool.
Able to lift, push or carry items of moderate weight, (40 pounds), such as book carts, boxes, book bags, furnishings and equipment.

Children's Services Librarian

read4thefunofit — Sun, 26 Aug 2007 17:08:13 CDT

Aaron Cutler Memorial Library

Job Description
Position Title: Children’s Services Librarian
Pay Grade: 7
Reports To: Library Director

Job Summary:
The Children’s Services Librarian (CSL) plans, manages, and provides services and programs to children from birth through 6th grade. Duties include collection development, children’s programming, technical services, and circulation. The CSL supervises the library and staff in the absence of the Library Director and the Adult Services Librarian. The work performed is subject to review through observation, reports and the results achieved.

Job Duties:

Collection Management
Read book reviews and other information sources to identify materials to enrich the collection and correct deficiencies.
Select materials for the children’s collection within a budget.
Weed collection according to Library policy.
Organize and maintain collection in a neat and orderly manner.
Create thematic displays of materials.
Provide for minor repair of damaged materials.

Programming and Outreach
Create and implement interactive developmentally appropriate programs for children, including Storytime and Summer Reading Clubs.
Prepare press releases and/or advertising for children’s programming.
Promote library use through contact with the public, local organizations, and local schools.

Circulation and Patron Service
Provide reference and reader’s advisory service to all ages.
Assist patrons with use of all print and electronic library resources.
Offer computer assistance and/or instruction.
Assist patrons with copy machine, FAX, Internet and computers.
Perform regular circulation desk duties, including issuing library cards, checking materials in and out, verifying patron status, and collecting payment of fines and fees.
Answer telephone and deal courteously with public.
Maintain patron confidentiality.
Shelve and shelf-read materials.

Technical Services
Receive shipments of library materials and prepare for cataloging.
Assist with processing library materials for circulation.

Administration
Assist Library Director in developing annual budget.
Advise Library Director of supply needs.
Supervise library and staff in absence of Library Director and Adult Services Librarian.

Professional Education and Development
Participate in education and development in relevant areas of Library Science.
Join and participate in the New Hampshire Library Association and the CHILIS section.
Keep current with changes in library systems and technology.

Other
Open and close library facility.
Attend staff meetings.
Perform other Library duties as assigned by Library Director.

Recommended Minimum Qualifications:

Education
Bachelor’s degree in related field. MLS or MLS candidate preferred.

Experience
Experience working with children in a public or school library.
Experience in creating and implementing programs for children.
Experience with reference databases, such as Ebsco Host or ProQuest.

Knowledge, Skill and Ability
General knowledge of library procedures.
General knowledge of computers, Internet use and library software operation, including word-processing and spreadsheet software, e-mail, and Internet searching.
Familiarity with current children’s literature.
Ability to multi-task.
Ability to deal with the public effectively.

Physical Requirements
Able to bend, squat, and stretch as necessary.
Able to use a two-step foot stool.
Able to lift, push or carry items of moderate weight, (40 pounds), such as book carts, boxes, book bags, furnishings and equipment.

Library Page

read4thefunofit — Sun, 26 Aug 2007 17:01:03 CDT

Aaron Cutler Memorial Library

Job Description

Position Title: Page
Pay Grade : 1
Reports To: Librarian on Duty

Job Summary:
Under supervision, this position helps shelve and organize library collection materials, applies acquired knowledge to help patrons locate materials, and otherwise helps prepare the library facilities for program use. The work performed is subject to review by the Library Director through observation, reports and the results achieved.

Job Duties:

Circulation and Customer Services
Perform regular circulation desk duties, including checking materials in and out and verifying patron status.
Shelve and shelf-read materials into proper sequence.
Assist patrons with location of materials and refer patrons to other appropriate assistance.
Maintain patron confidentiality.
Assist patrons with copy machine.
Answer telephone and deal courteously with public.
Assist with processing library materials for circulation.

Programming
Arrange library furniture and equipment for use in library programs and restore furniture and equipment to former locations following use.
Assist with preparation of craft materials for children’s programs.

Other
Perform other Library duties as assigned by supervisor.

Recommended Minimum Qualifications:
16 years of age. May be younger with a work permit.
Able to bend, squat, and stretch as necessary.
Able to use a two-step foot stool.
Able to lift, push or carry items of moderate weight, (40 pounds), such as book carts, boxes, book bags, furnishings and equipment.

Home

read4thefunofit — Sat, 28 Jul 2007 22:54:54 CDT

This wiki contains policies and other related documents of Aaron Cutler Memorial Library.

320 Interlibrary Loan

read4thefunofit — Sat, 28 Jul 2007 22:28:17 CDT

320.1 Interlibrary Loan Policy
Interlibrary loan is a service that enables the library to meet the informational needs of its patrons by borrowing materials not in its collection from another library. This sharing of resources is essential for adequate and effective library service. Aaron Cutler Memorial Library (ACML) participates in Interlibrary Loan through the New Hampshire Automated Information System (NHAIS) utilizing the New Hampshire State Library (NHSL) Van Service and adheres to the NHSL Interlibrary Loan Protocol. ACML only borrows materials from and/or loans materials to other NHAIS members.

Policy Adopted by Board of Trustees 04-12-04

320.2 Guidelines for Borrowing.

320.21 Eligible Borrowers. Any patron in good standing may borrow material through the ILL system.

320.22 Types of Materials Borrowed.
Requests will be made for all types of materials not owned by the library; materials owned but missing from the library; and materials owned but temporarily unavailable for circulation. Generally, these are materials that do not conform to the library’s collection development policy, or for which there is no recurring demand, or for which budgetary and space limitations make it impossible for the library to purchase.

The library does not request materials that are in the library’s collection unless the request is for multiple copies for book discussion purposes.

Requests for materials are filled or denied based on the ILL policy of each individual member library.

320.23 Length of Loan. The loan period is dictated by the lending library. Generally, books are loaned for at least four weeks from the time the material is sent. Other types of materials vary according to each participating library’s ILL policy.
320.23.1Renewals. A renewal request must be made in time to reach the lending library no later than the due date. Renewal requests are granted or denied according to each participating library’s ILL policy.
320.24 Photocopying. The library may request photocopies from non-circulating materials when requests comply with U.S. Copyright Law, Subsection 108(g)(2), and its accompanying CONTU guidelines. Charges for photocopying, if any, are passed on to the patron.

320.25 Number of Requests Allowed. There is no limit to the number of active requests that a patron may have. All requests will be processed as they are received unless otherwise instructed. However, patrons are encouraged to travel to other libraries for on-site access to material when extensive use of a library’s collection is required or when the material requested requires special handling. The library will assist the patron in making the necessary arrangements.

320.26 Fee to Borrow. The library does not charge its patrons a borrowing fee.

320.27 Lending Library Selection. Materials are requested from libraries with the local area first, beginning with those who are members of the Merri-Hill-Rock Cooperative. Material requests are made from smaller libraries whenever possible so as to better share the ILL load.

320.28 Responsibility for Borrowed Material.

320.28.1 Overdue Material. Overdue fines are charged for materials returned after the due date according to ACML’s fine schedule.

320.28.2 Lost or Damaged Material. ILL is a transaction between libraries and as such, Aaron Cutler Memorial Library is responsible for requested materials from the time they leave the lending library until they are returned to that library. When loss or damage occurs, ACML is responsible for compensating the lending library. Fees charged for lost or damaged material is dictated by the lending library. When loss or damage occurs while the material is in the patron’s possession, ACML will charge the patron according to its lost or damaged fee schedule.
320.3 Guidelines for Lending.

320.31 Eligible Libraries. The library will lend materials to NHAIS member libraries.

320.32Types of Materials Loaned. The library lends all materials from the circulating collection with the following exceptions: newly published materials acquired within the last six months; materials in high use at the time of the request; and materials for which there is a reserve list.

320.33 Length of Loan. Materials are loaned for a period of six weeks from the time the material is sent with the exception of videos and DVDs. Videos and DVDs are loaned for a period of 4 weeks from the time the material is sent.

320.33.1 Renewals. Videos and DVDs are renewed for an additional one-week, while all other materials are renewed for an additional 2 weeks provided the materials have not been placed on reserve.

320.34 Photocopying. The library will photocopy non-circulating materials provided the source materials are not too fragile, a usable citation is given, and the borrowing library verifies the request complies with U.S. Copyright Law, Subsection 108(g)(2) and its accompanying CONTU guidelines. Thirty pages per item are photocopied at no charge. Additional photocopies are charged according ACML’s fee schedule. Photocopies are delivered via Van Service only.

320.35 Number of Requests Allowed. In general, there is no limit to the number of requests that are accepted from member libraries. However, extensive use of the collection at one time by one library may be denied. Instead, the requesting library will be asked to encourage its patron to travel to the library for on-site access to the requested materials.

320.36 Answering Requests. The library responds to requests within two working days, whenever possible, by filling the request, denying the request, or acknowledging the reserve of material.

320.37Fee to Lend. The library does not charge NHAIS member libraries a borrowing fee.

320.38Responsibility for Loaned Material.

320.38.1 Overdue Material. Overdue fines are charged and collected by the borrowing library for materials returned after the due date according to their fine schedule.

320.38.2 Lost or Damaged Material. The borrowing library is responsible for requested materials from the time they leave the library until they are returned. When loss or damage occurs, the borrowing library is responsible for compensating ACML. Fees charged for lost or damaged material is dictated by ACML’s fee schedule.

Guidelines Effective 04-12-04

345.1 Materials Selection

read4thefunofit — Sat, 28 Jul 2007 22:17:37 CDT

345.11 Materials Selection Policy
The Aaron Cutler Memorial Library strives to provide the community with carefully selected materials to aid the individual in the pursuit of education, information, and recreation. To this end, the Library adheres to the Public Library Collection guidelines of the New Hampshire Public Library Standards (NH RSA 201-D), and endorses the principles of intellectual freedom as stated in the Library Bill of Rights, a document issued by the American Library Association (see Appendix), and its interpretations. Included in this statement is the commitment to honor the rights of an individual to use the library regardless or age, race, religion, national origin, or social or political views. Accordingly, the staff of the library provides equal service to all Library users. Children and adults are equally free to use the entire library and to borrow all materials in the circulating collection.

345.11.1 Material Selection Criteria
Materials are selected in both print and non-print formats using the following criteria:
Reviews
Collection needs
Demand
Quality of information
Patron requests
Community interest
Literary merit
Cost of the material
Performers
Formats

345.11.2 Material Selection Responsibility
Responsibility for selection lies with the Library Director, who may share this responsibility with other members of the library staff.
Policy Adopted by the Library Board of Trustees on April 10, 2006.

345.12 Material Selection Guidelines

345.12.1 Material Selection Criteria
1. Reviews—Because it is not possible to examine and evaluate all items available for selection, librarians rely on professional review sources to aid in the selection process. At least one favorable review is usually necessary for selection; however the selection decision may be based on other selection criteria listed.
2. Collection needs—Titles considered for selection are evaluated against the library’s current holding. Some well-reviewed materials may not be selected if the collection already has sufficient material in a certain area. Other materials, even those of somewhat marginal quality, may be selected in direct response to a collection need.
3. Demand—Fiction and non-fiction titles by authors known to be in demand by the library’s users are likely to be purchased even if the title did not receive favorable reviews. Non-fiction titles in high demand may not be selected due if there are questions about the accuracy of their information.
4. Quality of information—Librarians want materials containing factual information to be as accurate and up-to-date as possible. While the date of publication is not a factor in recreational reading, and in titles of literary merit and wide audience appeal, non-fiction titles even two years old may not be selected because they will not remain accurate long enough to justify their cost. In addition, the author's qualifications and previous publications are also important considerations.
5. Patron requests—Materials requested by patrons will be considered for selection if they are likely to be of interest to other patrons and satisfy the selection criteria listed.
6. Community interest—Materials about the local area or by local authors that are published by mainstream publishers are selected for purchase whenever possible.
7. Literary merit—Well written materials that have literary merit may be selected even when they are not in demand. 8. Cost of the material—Price decisions are made in relation to the value of the item to the collection, vendor discounts, and the available funds within the materials budget. More expensive materials that are not heavily discounted are purchased more sparingly than heavily discounted items. In addition, circulation materials that cost over $75 are generally avoided to protect patron who is required to pay the cost of lost items. 9. Performers—or audiovisual materials, the expertise of the performer (reader, conductor, actor, director, musician, etc) is a paramount consideration. 10. Formats—Selected materials must be of an appropriate format for library use. Selection decisions are based on the type and quality of the format/edition:

Workbooks and books with perforated pages are generally avoided.

Book club editions are usually of inferior quality and are generally not selected for purchase.

Audio-visual materials should be tough enough to stand up to the heavy demands of library circulation.

Trade, or hardcover, editions are the mainstay of the library collection.

Text books published for classroom use (contains questions, annotations, etc) are generally not selected.

Trade paperbacks, having better quality paper and binding than mass market editions, may be selected when hardcover editions are too expensive or unavailable.

Mass market paperbacks, usually lower priced and of poorer quality than trade paperbacks, are rarely selected.

Limited, or special editions signed by the author, or otherwise designed to attract collectors, are generally not of interest to the library.

Library bound editions are of superior quality and last longer with heavy use. Suitable for children's books and classics.

Abridged items, in which some part of the work has been deleted, are avoided for selection. An exception to this "rule" is abridged audiobooks. · Print-on-demand materials, generally a paperback edition that is printed and bound when someone needs a copy, or a self-published vanity title, are rarely selected.

Academic titles are generally too specialized, too narrowly focused, or too academic for needs of the general audience that frequents a public library. Unless the content of the book is of local interest and generates significant local demand, the library does not purchase and add these titles to the collection.

345.12.2 Material Selection Responsibility
Under the supervision of the Library Director: the Children’s Librarian selects all materials for young patrons birth through 6th grade, teen fiction and audio fiction for grades 7 through 12, and adult fiction DVDs; the Adult Services Librarian selects all other materials.
Guidelines Effective April 10, 2006.

365.3 Public Notices Bulletin Board Policy

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Bulletin board materials may be submitted for posting by nonprofit organizations for civic, educational, or cultural purposes. All bulletin board materials must be approved by the Library Director prior to posting.

Adopted by the Board of Trustees 5-10-04

365.31 Public Notices Bulletin Boards Guidelines

365.31.1 Posting.

Notices are posted on a first-come-first-served basis.
Only library staff place and remove postings.
Length of time posted is determined by demand for space.

365.31.4 Disposition of postings.

Postings are discarded upon removal unless other arrangements have been made.
Request for return. A request for the return of a posting should be printed on the back of the item, along with the name and telephone number of the person to be contacted. Items to be returned are held for one week after removal.

Guidelines effective 5-10-04

Policies

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365.6 Parking Lot Use

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365.61 Policy

The library parking lot is used, first and foremost, by individuals who have business at the library. Other individuals and groups may request special permission to use the parking lot when the building is not in use. All unauthorized vehicles may be towed at the owner’s expense.

Policy Adopted by Board of Trustees 07-11-05

365.62 Guidelines
365.62.1 To Use of parking lot hierarchy.
Individuals with business at the library. The Friends of the Aaron Cutler Memorial Library. Town departments, commissions, agencies, and boards, as well as local non-profit organizations. Private individuals and groups.

365.62.2 To request use of parking lot.

Town departments, commissions, agencies, and boards, as well as local non-profits, may request permission to use the parking lot by contacting the Library Director.
Private individuals and groups may apply for permission to use the parking lot by filling out a request form, and providing proof of liability insurance. Should the request be granted, a refundable deposit may be required.
Permission to use the library parking lot is based on availability, and is only granted when the building is not in use.

365.62.3 Unauthorized vehicles. Unauthorized vehicles are reported to the Litchfield Police Department and may be towed at the owner’s expense.

Guidelines Effective 07-11-05

Library Director

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Aaron Cutler Memorial Library Job Description

Position Title: Library Director
Pay Grade: 10
Reports To: Library Board of Trustees

Job Summary and Objectives: The Library Director performs administrative, supervisory, and technical services in managing the library. This includes, but is not limited to, the library budget, materials collection, staffing, and patron services. The Director carries out policies adopted by the Board of Trustees, and makes recommendations for growth and improvement. This position is subject to review through observation, reports and the results achieved.

Job Duties:

I. Finance
· Prepare budget with the Trustees and make recommendations for anticipated budget needs
· Make budgeted purchases, and keep accurate records thereof
· Approve all bills, and deliver to the Selectman’s office for payment.
· Collect library fines and fees; keeps accurate record of all petty cash expenditures
· Keep accurate record of all petty cash expenditures.
· Keep payroll records and turn timesheets over to the Selectman’s office for payment
· Approve staff expense reports and submit to the Selectman’s office for payment
· Prepare monthly bank deposit for Treasurer of the Trustees
· Reconcile the monthly Actual & Budgeted Expenditures & Encumberance report from the Town with library records

II. Personnel
· Interview candidates and make recommendations for hiring of personnel
· Train and supervise personnel
· Delegate tasks among staff as appropriate
· Inform Trustees as to recommended changes in working conditions, fringe benefits and salaries
· Conduct regular staff evaluations
· Create employee schedule
· Track vacation, sick, and personal time and approves same

III. Trustee Interaction
· Prepare monthly statistical and narrative reports
· Attend monthly Trustee meetings · Recommend Warrant Articles
· Inform Trustees of all non-routine building maintenance needs in a timely fashion
· Attend, along with a Trustee, budget hearings with the Town Board of Selectmen, Town Budget Committee, and the Town Deliberative Session

IV. Collection Management
· Approve selection of materials to be ordered based on collection needs
· Place and track orders of all materials
· Track material expenditures by category of purchases for use by librarians
· Catalog all library materials promptly per accepted library standards
· Manage evaluation and weeding of library materials to maintain a complete and current collection
· Manage maintenance and repair of collection

V. Building and Equipment Maintenance
· Schedule and monitor routine building maintenance and repair
· Oversee maintenance of all equipment including, but not limited to computers, copy machine, telephones, and fax machine
· Oversee maintenance of all computer hardware and software including software updates

VI. Circulation and Patron Services
· Keep accurate circulation statistics
· Oversee Inter-Library Loan, and keep accurate records
· Track and manage the recovery of overdue, lost, and damaged materials
· Perform regular circulation desk duties, including issuing library cards, checking materials in and out, verifying patron status, and collecting payment of fines and fees
· Provide reference and reader’s advisory service to all ages
· Assist patrons with use of all print and electronic library resources
· Offer computer and Internet assistance and/or instruction
· Assist patrons with copy and FAX machines · Maintain patron confidentiality
· Answer telephone and deal courteously with the public
· Shelve and shelf-read materials

VII. Public Relations
· Promote a strong community outreach program
· Write article for the Hudson Litchfield News and prepare other press releases on the library’s needs and accomplishments
· Is visible to the public and receptive to their needs and requests
· Prepare annual report for the Town Report
· Work with Friends of the Library and sits on their Executive Board as an Ex-Officio member · Maintain Library website
· Maintain patron mailing list

VIII. Education and Development
· Inform Trustees of meetings and workshops
· Attend local and regional meetings and workshops
· Join and participate in the Merri-Hill-Rock Library Co-op, the NH Library Association, and the NH Library Trustees Association
· Encourage staff to attend library courses and/or workshops
· Know current library law
· Keep accurate with changes in library systems and technology

Recommended Minimum Qualifications:

I. Knowledge, skills, and abilities required: General knowledge of library procedures; ability to deal with the public effectively; ability to maintain accurate and complete records; computer literate; ability to supervise and delegate responsibility. Familiar with Microsoft Word and Excel, Quicken Basic, Print Master, Blogger, Ebsco Host databases, and Sagebrush Spectrum, or similar software. Must be fluent in English.

II. Education: Bachelors Degree; previous library experience. MLS or MLS candidate preferred. III. Physical Requirements: Must be able to bend, squat and stretch as necessary. Must be able to use a two-step foot stool. Must also be able to lift, push or carry items of moderate weight (40 pounds), such as book carts, boxes, book bags, furnishings and equipment.

Job Descriptions

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